Past Third Party Events

SOCCERIO on Commercial Drive

Vancouver Orpheus Male Choir Bell Centre Surrey

SOS Children’s Village BC 3rd Party Event Policies

Thank you for expressing an interest in organizing a fundraising event for the SOS Children’s Village BC (SOS BC).  The policies below are intended to protect the reputation and integrity of SOS BC’s  name, personnel and affiliated programs.  As part of your commitment to organize an event, we ask that you and all those involved in organizing your fundraising activity respect these policies.

1. SOS Children’s Village BC has sole jurisdiction over the use of the SOS Children’s Village BC name and logo design to support fundraising events. Any and all promotional materials created for the event, using the name and logo (such as media advertisements, t-shirts, posters, web pages), must receive prior approval from SOS BC.  

2. All costs associated with the fundraiser shall be the sole responsibility of the event organizer(s).  SOS BC cannot accept any responsibility for any associated costs and encourages the organizers to seek donated goods and services to offset costs incurred.  The event organizer cannot solicit contributions as a representative of SOS BC.

3. All staff and volunteers for the event will be provided by the event organizer.

4. The event organizer will indemnify and save harmless SOS BC and its servants, agents, employees, officers and directors from and against all claims, suits and causes of action arising out of the fundraising event.

5. The event organizer will acquire appropriate permits, licenses and insurance certificates, if applicable.

6. Fundraising events will maintain the highest ethical standards.

7. Each event will be well supervised, with proper safety procedures in place, to ensure the safety and well being of all participants.

8. All participant donations must be collected by event organizers, and forwarded to SOS BC within thirty (30) days of the event.  All cheques should be made payable to SOS BC.  Contributions will be received and, if appropriate receipted (i.e donations less than $15 will not be receipted), by SOS BC in keeping with Canada Revenue Agency guidelines (www.cra-arc.gc.ca).  Funds raised will support the mission of SOS BC.  If you would like to request that charitable receipts be issued for donations collected at your event, please contact our office at least four weeks prior to your event date to inquire whether the donations are eligible to be receipted under CRA guidelines.  Donations of $15 or more will receive a tax receipt, if the proper address and information is provided.  For confidentiality and protection of privacy, SOS BC will not provide mailing lists or other donor information to the event organizer.

Registering Your 3rd Party Event

Event registration forms are welcomed from individuals, organizations or businesses.  We will respond to the contact person within one week of receiving the form.  Please click here to fill out the registration form and fax to the SOS office 604-574-2964.

We ask Special Event Organizers to

• Complete the SOS BC Event Registration Form in full

• Review the SOS BC Event Policies listed in this section, and sign your consent to their adherence, on the registration form.

Event Wrap Up and Evaluation

Following are the next steps for event wrap up and evaluation:

• Telephone the SOS BC office with your total donation results within 14 days of event completion.

• Forward all pledge forms, cheques and/or money orders to SOS BC within thirty (30) days of event completion.  Please provide a list of all the donors and their contact information if they require a tax receipt.

• Send event evaluation to SOS BC office within  14 days of event completion.

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